Using WPS Writer’s Mail Merge for Personalized Letters > 자유게시판

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Using WPS Writer’s Mail Merge for Personalized Letters can significantly streamline the process of creating individualized communications for large groups of recipients

You might need to distribute thank-you cards, event invites, periodical updates, or invoice notices

the mail merge feature lets you create one master document that dynamically fills in distinct details for every recipient

This approach accelerates production, cuts down on human oversight, and guarantees every letter looks refined and well-crafted

Start by launching WPS Writer and initiating a fresh file

It becomes the master format for all your merged letters

Start by writing the body of your letter with placeholders for personalized information such as the recipient’s name, address, or other details

For instance, type "Dear [FirstName]," then continue with text that includes their recent purchase, event attendance, or subscription status

These markers will be automatically substituted with real values pulled from your linked data file

Afterward, organize your recipient information

It’s often an Excel workbook, a WPS Sheet, or a simple comma-separated values file

The spreadsheet should include columns for each piece of information you want to insert, such as FirstName, LastName, Address, City, and so on

Each row represents one recipient, so if you are sending 500 letters, you need 500 rows of data

Make sure your column headers are clear and consistent as these will be used to map the fields during the merge process

After preparing both files, go to the Mailings section in the top toolbar

Select "Select Recipients" and then pick the option "Use an Existing List"

Browse to your spreadsheet file and select it

You’ll be asked to identify the active worksheet or named range; double-check this selection

You can now view a live preview of your imported records to validate accuracy

Insert the personalized data fields at the appropriate locations within your document

Place your cursor where you want the recipient’s name to appear and click Insert Merge Field

A dropdown list will show all the column headers from your data source

Choose the matching variable, for example, "LastName," and confirm to insert it

Do the same for every variable: postal address, order ID, greeting phrase, or special note

Once all fields are in place, click "Preview Results" to see how the letters look with real data

Scroll up and down to examine each generated letter for accuracy and readability

Click the left and right arrows to flip through individual letters and validate mappings

If discrepancies arise, double-check your CSV or Excel file for typos or formatting issues

After confirming everything displays correctly, complete the merge process

Click the "Finish & Merge" button and pick your desired result type

You can print the letters directly if you intend to send them physically

Select "Email Messages" to deliver merged letters via your default email application

Choose "Edit Individual Documents" to generate a single file with all merged letters

A major benefit is how easy it is to use while supporting standard file formats

It handles Excel, CSV, and other standard files effortlessly, with zero coding needed, and syncs smoothly with WPS Spreadsheets and PDF tools

Since the layout stays intact, you only need to swap the data file for new outreach efforts

Always verify your spreadsheet entries before initiating the merge

One incorrect digit in a ZIP code or one wrong letter in a name can undermine professionalism

Begin with a test batch—say, five records—to validate that merging functions properly

Mail merge is not just a time saver—it enhances personalization at scale

Even automated mail feels more authentic when it reflects personal identifiers, boosting reply rates

With WPS Writer, you gain the ability to deliver high-quality, personalized communications efficiently, making it a powerful tool for businesses, nonprofit organizations, educators, and individuals managing bulk correspondence